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General FAQ

Is Rephlo free?​

Rephlo itself is software.

  • The App: Depending on the license, the app itself may be free or paid.
  • The AI: You pay for the AI separately (unless using Local Models).
    • BYOK: You pay OpenAI/Anthropic/etc. directly per use.
    • Local (Ollama): Free (uses your electricity).

Is my data safe?​

Yes.

  • Local Models (Ollama): Your data never leaves your computer.
  • Cloud Models (BYOK): Your data is sent directly to the provider (e.g., OpenAI) over an encrypted connection. Rephlo does not see, store, or train on your data.
  • History: Stored locally in an encrypted database. Never synced to the cloud.

Does it work on Mac/Linux?​

Currently, Rephlo is optimized for Windows 10/11.

  • Mac: A macOS version is in development (check roadmap).
  • Linux: Not currently supported.

Can I share my Spaces with others?​

Yes! Rephlo has built-in Space export and import:

  • Export: In the Spaces view, select one or more Spaces and click Export Selected (or Export All). This creates a ZIP package containing Space metadata plus all associated data files.
  • Import: Click Import in the Spaces view and select a ZIP package. Rephlo validates the package and imports the Spaces with all their data.

This makes it easy to share knowledge bases with colleagues or transfer Spaces between machines.

How do I backup my Commands?​

Rephlo provides built-in export/import for Commands:

  • Export: In the Commands view, use Export Selected or Export All to save Commands to a JSON file. You can also access these options from File > Export Commands.
  • Import: Use Import in the Commands view or File > Import Commands to load Commands from a JSON file.

This is the recommended way to backup your custom commands and share them with others.

Can I export my usage history?​

Yes. In the History view, click the Export CSV button to save your transaction history as a CSV file. This is useful for:

  • Auditing and compliance
  • Analyzing your AI usage patterns
  • Cost tracking across providers

Feature-Specific FAQ​

How many providers can I configure?​

There's no limit. You can configure multiple instances of the same provider (e.g., two OpenAI accounts with different models) or mix providers freely.

What's the difference between Commands and Chat?​

  • Commands: One-click automations. Select text → run command → get result.
  • Chat: Multi-turn conversations for brainstorming, iteration, and complex tasks.

Use Commands for repetitive tasks (grammar fixes, translations). Use Chat for exploratory work.

Can I use Rephlo completely offline?​

Yes, with Ollama:

  1. Install Ollama and download a model (e.g., ollama pull llama3).
  2. Configure Ollama as your provider in Rephlo.
  3. Disconnect from the internet—Rephlo continues to work.

What file types can Spaces read?​

  • Documents: PDF, DOCX, TXT, Markdown (.md)
  • Code: Any text-based code file (.cs, .py, .js, .json, .yaml, etc.)
  • Logs: .log files
  • Note: Images inside PDFs are not extracted (text only).

How do I use variables in commands?​

Rephlo supports these placeholders:

  • {{input_text}}: Your selected text
  • {{space_data_all}}: All data from the active Space
  • {{filename}}: Content from a specific file in your Space (e.g., {{style_guide_pdf}})

Can Commands access the internet?​

No. Commands only use the text you provide and your Space context. The AI model may have training knowledge, but Commands don't fetch live web data.

Is there a token/character limit?​

Limits depend on your chosen provider and model:

  • GPT-5.1: 256K tokens (~200,000 words)
  • Claude Sonnet 4.5: 200K tokens (~150,000 words)
  • Gemini 3: 2M+ tokens

Rephlo manages these limits automatically through Space compaction and smart truncation.