Tutorial: Writing & Editing

Goal: Polish a rough email draft into a professional message. Level: Beginner Time: 2 minutes

┌─────────────────────────────────────────────────────────────────────────┐
│                    WRITING TUTORIAL WORKFLOW                            │
├─────────────────────────────────────────────────────────────────────────┤
│                                                                         │
│   BEFORE                           AFTER                                │
│   ┌──────────────────────────┐     ┌──────────────────────────┐         │
│   │ "Hey client, saw your    │     │ "Dear Client,            │         │
│   │ request. Can't do        │     │                          │         │
│   │ Tuesday. How about Wed?  │ ──▶ │ Thank you for your       │         │
│   │ Also need the files by   │     │ request. Unfortunately,  │         │
│   │ tomorrow if possible.    │     │ I am unavailable on      │         │
│   │ Thanks."                 │     │ Tuesday. Would Wednesday │         │
│   │                          │     │ work for you instead?    │         │
│   │                          │     │                          │         │
│   │ INFORMAL                 │     │ Additionally, could you  │         │
│   │ INCOMPLETE               │     │ please send the files by │         │
│   │ UNPROFESSIONAL           │     │ tomorrow?                │         │
│   │                          │     │                          │         │
│   │                          │     │ Best regards,"           │         │
│   │                          │     │                          │         │
│   │                          │     │ PROFESSIONAL             │         │
│   │                          │     │ POLITE                   │         │
│   └──────────────────────────┘     └──────────────────────────┘         │
│                                                                         │
└─────────────────────────────────────────────────────────────────────────┘

Scenario

You have quickly jotted down some bullet points for a client email, but it's too informal to send. You want Rephlo to rewrite it.

Step 1: Draft the Content

Open your email client or a text editor and type:

"Hey client, saw your request. Can't do Tuesday. How about Wed? Also need the files by tomorrow if possible. Thanks."

Step 2: Select & Trigger

1. Highlight the text.
2. Press your Hotkey (Ctrl+Shift+Alt+C).

Step 3: Run "Professional Rewrite"

1. In the Command Runner, type "Prof" to find the "Make Professional" command (or create one with the prompt: "Rewrite this to be professional and polite").
2. Hit Enter.

Step 4: Review Result

Rephlo might output:

"Dear Client,

Thank you for your request. Unfortunately, I am unavailable on Tuesday. Would Wednesday work for you instead?

Additionally, could you please send the necessary files by tomorrow so I can review them?

Best regards,"

Step 5: Insert

Click the Insert button (or copy/paste) to replace your rough notes with the polished version.

Pro Tip

Create multiple tone-specific commands like "Make Friendly", "Make Formal", or "Make Legal". Use Command Groups to organize them under a "Tone Shift" category for quick access to different tones on the fly.